BIG

Today is a BIG (Banner Implementation Group) meeting day. The group usually gets progress reports from the consultants and various managers are asked to assign people to various Business Plan Analysis subgroups for training. The tentative training sessions are as follow:

• 11/27-29 at 8:30 Student BPA




• 12/4-6 at 8:30 – Financial Aid BPA




• 12/11-13 at 8:30 – HR BPA

I will attend the Student BPA Training since this BPA will affect us the most. I will keep an eye out for the following points:

Faculty need an up to date roster:

1. The roster should include current students.


2. The roster should include dropped students.


3. The roster should include student email address


4. The roster should include phone numbers


5. The roster should include pictures from student ID (if available)

Faculty need the ability to clean up their roster:

1. Drop students who do not show for the first (two) weeks of class.


2. Drop students for non participation


3. Automated Email reminders from A&R with important deadlines for dropping students.

Faculty must have control over who is added to their roster after the first day of class!

1. The system may create or not create a wait list for closed classes but the faculty should decide who is admitted to the class after the first day of class.


2. The system may use such a wait list to populate the roster as some students drop the class before the start date. However, again, the Faculty reserve the right to make exception to the wait list and choose who is admitted to their class after the start date.


3. Faculty reserve the right to Zero out (not allow any students after the start date).


4. Faculty should have the ability to issue Add slips for closed classes before the start date for closed classes.


5. Automated Email reminders from A&R with important deadlines for adding students.Justification: many classes distribute important material on the first day of class and the faulty do not wish to repeat the process of redistributing materials. Also the first day sets the tone for the rest of the semester.

Online grade submission:

1. This feature is a must to the faculty!


2. To minimize errors we recommend Radio buttons. Drop down menus are not as reliable.


3. Faculty want an electronic signature.


4. They do not wish to print and submit any physical paperwork.
5. Back up documents (such as Excel and Grade books) should be submitted in an electronic format.
   o In order to overcome technical difficulties we are willing to discuss various options.
   o All options must be simple
   o All options must have buy in from the Faculty and be approved by the Academic Senate.


6. Faculty teaching positive attendance classes should have the capability of submitting their attendance roster online.


7. Grades should become available to students after being submitted.
   o Entering grades for 45 students or more in one sitting can lead to mistakes.
   o To prevent mistakes the software should allow the faculty to save grades before submission.
   o This will allow calculating and entering grades at a pace, which reduces mistakes.


8. Automated Email reminders from A&R with important grade submission deadlines.
   

Grade Archive:

1. Faculty must have access to the grade Archive of classes taught by them.


2. Access to view NOT to change or modify!

Also I will try to get myself on the Data Standard Committee. This is a boring committee that may defeat the purpose of the MIS by restricting access to the MIS to school computers. This would mean that you could not access your roster anywhere but on campus similar to our P-drive. Also I want to be there to protect you from someone reading legalese to you as they try to comply with FERPA.